Trainee GeM Process Associate
| Desired Experience in Years | : | 0-1 Year |
| Number of Openings | : | 1 |
| Location/s | : | Hyderabad |
| Salary Range | : | 1.8 LPA to 3LPA |
In this role, you will start by learning about the GeM procedures and guidelines set by the government for procurement processes. This includes understanding the different stages involved in procurement, such as vendor registration, product selection, bidding, and order management. By familiarizing yourself with the GeM platform's features and functionalities, you will become proficient in navigating and utilizing the system effectively.
A significant aspect of your role will involve data entry and documentation. You will be responsible for accurately entering procurement-related data and maintaining proper documentation. This includes updating vendor information, managing product catalogs, processing purchase orders, and maintaining records of invoices and other relevant documents. Attention to detail and precision in data entry are crucial to ensure accurate and up-to-date records.
Effective coordination with various stakeholders is another essential aspect of the Trainee GeM Process Associate role. You will collaborate with internal teams, government officials, vendors, and suppliers to facilitate smooth communication throughout the procurement process. This may involve addressing queries, resolving issues, and providing timely updates to all parties involved. Strong interpersonal and communication skills will be beneficial in establishing productive relationships and ensuring successful outcomes.
Continuous improvement is encouraged in this role. You will be expected to identify opportunities for process enhancement, streamline workflows, and optimize the GeM procurement process. By actively participating in training programs and workshops, you can enhance your knowledge of GeM processes, procurement practices, and relevant technology platforms. Staying up-to-date with industry trends and best practices will contribute to your professional growth.
Responsibilities
Top 10 Responsibilities
As a Trainee GeM Process Associate, you will have various responsibilities that contribute to the smooth functioning of government procurement through the GeM platform. Here are the top 10 responsibilities you can expect in this role:
Learn GeM Procedures: Familiarize yourself with the GeM platform, including its features, functionalities, and guidelines for procurement processes. Understand the stages involved in procurement, from registration to order management.
Data Entry and Documentation: Accurately enter and maintain procurement-related data, vendor information, product catalogs, purchase orders, invoices, and other documentation. Ensure data integrity and completeness.
Coordinate with Stakeholders: Collaborate with internal teams, government officials, vendors, and suppliers to facilitate effective communication and coordination throughout the procurement process. Address queries, resolve issues, and provide timely updates.
Compliance and Regulations: Ensure adherence to government regulations, procurement policies, and quality standards. Verify the accuracy and completeness of procurement documents and data, maintaining compliance and minimizing errors.
Assist in Vendor Management: Support the vendor management process by verifying vendor details, evaluating vendor performance, and maintaining vendor relationships.
Support Bidding and Tendering: Assist in the bidding and tendering process by facilitating the creation and submission of bids, managing bid documents, and coordinating bid evaluations.
Provide User Support: Offer assistance and support to GeM platform users, addressing their queries, providing guidance, and troubleshooting issues they may encounter.
Participate in Training Programs: Engage in training programs and workshops to enhance your knowledge of GeM processes, procurement practices, and relevant technology platforms. Continuously update your skills and stay informed about industry trends.
Contribute to Process Improvement: Identify opportunities for process enhancement, streamlining workflows, and optimizing the GeM procurement process. Provide suggestions and ideas for improving efficiency and effectiveness.
Ensure Timely Deliverables: Adhere to timelines and deadlines associated with procurement activities. Ensure timely completion of tasks, such as order processing, document submission, and data entry.
Requirements
Top 10 Requirements
As a Trainee GeM Process Associate, there are certain requirements and qualifications that can contribute to your success in the role. Here are the top 10 requirements for this position:
Knowledge of GeM Platform: Familiarity with the Government e-Marketplace (GeM) platform and its functionalities is essential. Understanding how the platform works, including registration, bidding, and order management, will enable you to effectively navigate and utilize it.
Understanding of Government Procurement: A basic understanding of government procurement processes and regulations is important. Familiarize yourself with the guidelines and policies set by the government for procurement activities.
Attention to Detail: Paying close attention to detail is crucial in accurately entering data, maintaining documentation, and verifying the completeness and accuracy of procurement-related information.
Organizational Skills: Strong organizational skills are necessary to manage multiple tasks, prioritize work effectively, and ensure timely completion of deliverables.
Communication Skills: Excellent communication skills, both verbal and written, are essential for effective coordination with stakeholders, including internal teams, government officials, vendors, and suppliers.
Analytical Abilities: The ability to analyze data, identify trends, and make informed decisions is valuable in supporting the GeM procurement process and contributing to process improvement initiatives.
Compliance and Ethics: A commitment to upholding compliance, ethical standards, and confidentiality is important when dealing with sensitive procurement information and vendor relationships.
Customer Service Orientation: Having a customer service mindset and a willingness to assist GeM platform users by addressing their queries and providing guidance is beneficial.
Adaptability: The ability to adapt to changing priorities, work under pressure, and handle tight deadlines in a fast-paced environment is crucial for success in this role.
Continuous Learning: Demonstrating a desire for continuous learning and improvement, including staying updated on GeM procedures, procurement practices, and relevant technology platforms, will help you excel in your role.
Benefits/ Compensation
Salary - Best in the Industry.
Incentive - Best in the Industry.
Medical Policy for the Candidate and Family.
Career Growth.
Company Mission
Current India is walking towards Atmanirbhar Bharat, and the Government of India has taken a huge initiative at the policy-making level to make it happen by releasing the Vision Document on Electronics Manufacturing Roadmap to make India a powerhouse to reach USD 300Bn in electronics manufacturing by 2026 from a current USD 75Bn. Make in India (MII) is one such subset Initiative where the Government of India has asked all Government Departments (55,000 in GeM) to buy only Make In India IT Hardware products (where local content is 51% or Class 1 Supplier) this has opened the doors for many Indian brands like RDP to take part in nations mission by manufacturing most affordable high quality make in India IT Hardware products from India to the World by becoming Local Champions. PLI (Production Linked Incentives) is also a special incentive by the Government of India to local manufacturers to be competitive in the global markets.   |